About TimeFlow
Repair Shop Management SoftwareBuilt for Shop Owners
TimeFlow is an end-to-end platform for repair shop operations — built for reception, workshop technicians, inventory, accounting, and management with role-based access. Small to mid-sized repair shop owners use TimeFlow to manage job cards, inventory, point of sale, and finances from one cloud-based system.
Our Mission
Repair shop owners deserve software that understands their workflow — not generic business tools that force workarounds. TimeFlow was built to solve the daily problems shop owners face: lost repair tickets, inventory gaps, slow checkout, and no visibility into shop performance.
From booking and intake through diagnosis, repair, handover, and billing, TimeFlow gives repair shop owners a complete repair management system that streamlines every step of the job.
Problems We Help Shop Owners Solve
Repair shop owners face the same operational challenges every day. TimeFlow addresses each one with purpose-built tools.
Lost repair tickets
The problem: Paper job cards and spreadsheets get misplaced, leaving devices untracked and customers in the dark.
How TimeFlow helps: Create digital job cards with photos, device details, insurance claims, and fault documentation — searchable from reception or via QR/barcode scan.
Inventory gaps
The problem: Parts run out mid-repair because stock is tracked manually or across disconnected systems.
How TimeFlow helps: Manage items, categories, brands, and suppliers with serialized inventory, purchase orders, goods receipt notes, and low-stock alerts.
Slow checkout
The problem: Switching between repair tracking and a separate POS creates bottlenecks at the counter.
How TimeFlow helps: Process retail sales and repair payments from one POS — barcode scanning, cart management, held orders, and multiple payment methods with automatic invoicing.
No shop visibility
The problem: Owners can't see which jobs are overdue, which technicians are overloaded, or where revenue is coming from.
How TimeFlow helps: Track job tasks with status metrics, run analytics and financial statements, and monitor booking insights from a single dashboard.
Everything Your Repair Shop Needs
TimeFlow is an end-to-end platform covering reception, workshop, inventory, sales, accounting, and client communication — with role-based access for every team member.
Reception & Job Cards
Book repairs, capture client and device details, insurance claims, and photos in one streamlined intake flow.
- New booking with device serial/IMEI capture
- Insurance and claim number tracking
- Photo uploads at intake
- QR/barcode scanner for instant lookup
Workshop & Job Tasks
Assign technicians, track task status and due dates, record damage reports, and run pre/post-repair checklists.
- Task metrics: pending, in progress, overdue
- Damage report creation and review
- Pre-repair and post-repair checklists
- Repair library with schematics and manuals
Inventory Management
Keep parts organized for repairs and sales with categories, brands, suppliers, and stock tracking.
- Items with SKU/serial and stock info
- Categories, brands, and suppliers
- Purchase orders and goods receipt notes
- Inventory transfers between locations
Point of Sale (POS)
Process retail sales quickly with barcode scanning, cart management, and multiple payment methods.
- Product grid with category filters
- Barcode scan mode and held orders
- Cash, card, mobile, transfer, cheque
- Auto-generated invoices and PDF/email
Accounting & Finance
Convert repair work into revenue with quotations, invoices, payments, credit notes, and full financial reporting.
- Invoices prefilled from job cards
- Purchase invoices and capture payments
- General ledger and financial statements
- Account statements by period
Client Portal
Give customers online access to repair progress, updates, and documents via secure tracking links.
- Portal jobs linked to job cards
- Progress and status change updates
- Before/after photo uploads
- Tracking notifications via email
Analytics & Insights
Make data-driven decisions with revenue trends, job card metrics, booking patterns, and order analytics.
- Revenue and job card dashboards
- Booking insights over time
- Order distribution analysis
- Custom date range reporting
Team & Role Management
Control who sees what with role-based access for reception, technicians, inventory, accounting, and management.
- Distinct roles and permissions
- Technician assignment on job cards
- Employee productivity tracking
- Multi-location team management
Built-In Tools Shop Owners Rely On
Beyond the core modules, TimeFlow includes specialized tools that speed up daily operations.
Code Scanner
Scan QR codes or barcodes on job cards to instantly view client, device, and booking details at reception.
Repair Library
Browse schematics, manuals, and technical guides — filter by device make, type, and file format.
Repair Checklists
Pre-repair and post-repair checklist templates ensure consistent quality control before and after every job.
Industries We Serve
TimeFlow adapts to any repair workflow that tracks jobs, parts, and customer billing.
Why Shop Owners Choose TimeFlow
- All-in-one platform — reception, workshop, inventory, POS, and accounting
- End-to-end workflow from booking and intake to invoice and handover
- Role-based access for reception, technicians, and management
- Cloud-based — access your repair shop data from anywhere
- 30-day free trial with no credit card required
- Plans for single-location shops and multi-store businesses
- Remote training and dedicated support